Practical information

We trust that the following information (in alphabetical order) will assist you in organizing your registration and stay in Washington DC.

Abstract Submission
Abstract submission is possible until  17 February 2018. For more information see the Abstract page.

Accomodation is not included in the registration fee. However, we have secured a special group rate for registered attendees who want to book a guest rooms at the meeting venue, the Westin, Alexandria. Rooms are available from $230 USD per night. You can book your hotel room directly by following this link.

All participants are requested to wear the badge at all times during the conference to ensure admission to the meeting.

Certificate of Attendance
A certificate of attendance will be sent after the conference. 

Conference Materials
Conference materials can be obtained upon registration at the registration desk at the Conference Venue.

Conference Language
The official conference language will be English.

This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Expert Medical Events, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Expert Medical Events disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop.

Electrical power
The USA uses 110 V/60 cycle electric power with two flat-blade plugs. More modern receptacles have an additional round grounding pin and remain compatible with the two flat-blade plugs. Visitors using foreign appliances with incompatible plugs or electrical needs must bring an adaptor and/or a voltage converter.

Invitation letters
An official letter of invitation, designed to help overcome administrative difficulties in certain countries, can be requested at the Conference Secretariat. Please send your request in an email to The Conference Secretariat cannot provide any commitment towards any financial assistance.

Liability and Insurance
By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.

Media registration
Media registrations are available and can be requested at the Conference Secretariat (

Meeting Venue

The Westin Alexandria 
400 Courthouse Square
 Alexandria, Virginia
United States 22314-570 
+1 (703) 253-8600

Washington D.C. Information

More information on the city of Washington DC can be found at

Internet Access
Information on internet access in the venue will follow shortly.

Organizing Secretariat
Expert Medical Events
Biltstraat 106
3572 BJ Utrecht
The Netherlands

phone +31 30 230 7140
fax: +31 30 230 7148

Payment and Procedure of Online Registration
Registration is only possible via the online registration system. Your registration will be finalized after receipt of payment. Payment can be processed either online credit card payment or by credit card authorization form. The registration fee, valid on the day of receipt of registration, will be applied, provided that payment is processed immediately. If your payment has not been received within 2 weeks after the online registration your registration will be cancelled without further notice.

Photographs, Audio and Video Recordings
Photographs as well as audio and video recordings are not permitted at the official meeting sessions. Only the official medical writer, appointed by the organization, may make recordings. All presentations, will be posted on the workshop website (under Workshop Materials) as soon as possible after the workshop is finished, provided the speaker has given permission to do so.

Registration fee, Criteria and Cancellation conditions
Online registration for the conference will be possible until 4 May 2017. Individuals wishing to register after that date will only be able to do so onsite (5 & 6 May 2017). For further information, fees and online registration please go to the registration page of this workshop. No day rate is available.

Related meetings and events
For the organization of meetings and events with topics related to this workshop we kindly request you to contact the secretariat.

Social Events
The workshop dinner can be booked in the online registration system and will be held on Friday 17 May. Make use of this opportunity to enjoy and network with your international colleagues in a relaxed and informal setting. 

Our programs are made possible by the financial support of the pharmaceutical industry. Interested parties are kindly requested to contact Michael van der Linde at

Visa requirements
You will need a current passport to enter the USA, valid for at least six months after your date of return. All visitors to the USA must have a valid visa to travel to and enter USA. For all information please go to