Registration

Fees and conditions
Young Investigators /Academia from Resource Limited Settings (RLS)
With accepted abstractFree Registration
Young Investigators and academia from RLS without accepted abstract, NGO reps, Government Reps (i.e. NIH, NIAID) & Advocates
Early Fee (payment before/on 14 May 2017)$ 172.50 (50% discount)
Full Fee (payment before/on 14 August 2017)$ 272.50 (50% discount)
Late Fee (payment before/on 14 October 2017)$ 322.50 (50% discount)
Onsite Fee (payment on 15 October 2017)$ 347.50 (50% discount)
Academia
Early Fee (payment before/on 14 May 2017)$ 345
Full Fee (payment before/on 14 August 2017)$ 545
Late Fee (payment before/on 14 October 2017)$ 645
Onsite Fee (payment on 15 October 2017)$ 695
Sponsoring Industry
Early Fee (payment before/on 14 May 2017)$ 445
Full Fee (payment before/on 14 August 2017)$ 645
Late Fee (payment before/on 14 October 2017)$ 745
Onsite Fee (payment on 15 October 2017)$ 795
Non-Sponsoring Industry
Early Fee (payment before/on 14 May 2017)$ 745
Full Fee (payment before/on 14 August 2017)$ 945
Late Fee (payment before/on 14 October 2017)$ 1045
Onsite Fee (payment on 15 October 2017)$ 1095

This registration fee includes:
- Access to all scientific sessions, including poster area
- Delegate bag, including abstract book/final program
- Refreshments during the coffee breaks
- Lunch on 15 October

Please note:
- No day rate is available.
- Payment can only be made by credit card.

Young Investigators, academia from RLS, NGO reps, etc.
- We are pleased to offer free registration to young investigators and academia from RLS with an accepted abstract
IMPORTANT: the free registration is offered to the presenting author only. The applicant should:

  • be 30 years of age or younger; or,
  • be a Master/PhD student; or,
  • have obtained a MD / PhD degree in the last five years

An application form needs to be completed by a supervisor and received by the Expert Medical Events secretariat at least 2 weeks prior to the start of the workshop.

Expert Medical Events will contact the young investigator with instructions regarding registration for the workshop once the application has been received.

- a 50% discount on the registration fee is offered to young investigators and academia from RLS without an accepted abstract, NGO reps, etc.
For the Middle-income country list, please see World bank classification
Please contact the Expert Medical Events secretariat for a discount code.

Important
•Please remember that registrations will only be processed if on line payment has been applied OR if we have received your credit card details by fax. Registrations are valid and will be confirmed only after full payment of the registration fee has been received.
•Payment: By credit card only: directly on line or by written authorization (see on line information).

NB: Submission of your registration does not guarantee that your registration has been accepted. Your accepted registration will be confirmed only after full payment of the fee has been received.

Dinner
An informal workshop dinner will be organized for the evening 15 October. The workshop dinner is not included in the registration fee and should be booked seperately. The costs are $75 all-in (including 3-course dinner, beverages, tax and service charge).

Accommodation
A guest room reservation is not included in workshop registration.

Cancellation policy
In case of cancellation the following refunds are applicable:
•Cancellation before 15 August 2017: 50% refund, (minus cancellation fee of 40 USD)
•Cancellation on/after 15 August 2017: no refund

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate before 1 October 2017. A statement (email/letter/fax) of your cancellation needs to be sent to Expert Medical Events. Only cancellations in writing will be taken into consideration.

Media registration
In order to register as a media participant for the Workshop, the conference secretariat needs to receive proof of accreditation. There is no registration fee for accredited media participants. Media participants are entitled to admission to all sessions of the workshop. An abstract book will be provided on site. Deadline for application is 1 May 2017.
NB: Media is restricted to the written press. Recording on film or photo is not allowed. We would like to receive a copy of your workshop report once it is finalized.

Accreditation may take the form of a photocopy of official press credentials or a letter verifying assignment to the Workshop on the stationery of the media organization concerned. Freelance journalists should submit copies of three (3) by-lined articles in addition to an official letter of assignment. Newsletter writers and editors must submit three (3) issues of their newsletter containing at least one by-lined article by the applicant. All credentials will be verified by the Organizing Committee of the Workshop. Media participants cannot register on line, but are requested to send the above mentioned information to info@expertmedicalevents.com.

Group registration
Groups (4 persons and more) are requested to contact the Expert Medical Events conference secretariat for a Group Registration form.

Related meetings & events
Organizers who wish to organize a meeting or events with related topics during this workshop should contact the organizing secretariat.

Disclaimer
This workshop is intended for educational purposes only and aims to offer participants the opportunity to share information. The Organizing Secretariat of this workshop, Expert Medical Events, cannot accept any liability for the scientific content of the sessions or for any claims which may result from the use of information or publications from this workshop. Expert Medical Events disclaims all liability for injuries or losses of whatever nature incurred by individuals attending the workshop. In case of cancellation of the meeting due to unforeseen circumstances, Expert Medical Events cannot be held responsible for expenses made for travel, accommodation, visum applications, etc.