Registration

Fees and Conditions

 Young Investigators*
Complimentary Registration 
 Academia from Middle-income countries** &
 Non-Governmental Organizations, and Government Institutions
50% discount on the current academia fee 
 Members from partnering organizations***
25% discount on the current academia fee 
 Academia
Early Registration fee (payment before/on 8 September 2018)395 
Full Registration fee (payment before/on 8 January 2019)495 
Late Registration fee (payment before/on 7 March 2019)595 
  An additional fee of 50 EUR will apply to onsite registration (645 ) 
 Industry
Early Registration fee (payment before/on 8 September 2018)845 
Full Registration fee (payment before/on 8 January 2019)945 
Late Registration fee (payment before/on 7 March 2019)1045 
  An additional fee of 100 EUR will apply to onsite registration (1145) 

 

This registration fee includes:

  • Access to all scientific sessions, including poster area
  • Conference pack, including final program
  • Refreshments during the coffee breaks
  • Lunch
  • Payment can only be made by credit card.
  • Accommodation is NOT included in the registration fee.

Networking Reception

Directly after the workshop program on Friday 8 March, a networking reception will be organized. This reception provides an excellent opportunity to network with other delegates and is included in your registration fee.

Accommodation

A limited room block is available at the meeting hotel. You can add a room reservation to your registration during the online registration process.

Special rates / additional registration information

*Young Investigators, Academia with accepted abstracts

We are pleased to offer free registration to young investigators.

An application form needs to be completed and received by the Virology Education secretariat at least 1 month prior to the start of the meeting.
Virology Education will provide you with instructions regarding registration once the application has been received.

To be eligible for the Young Investigator's fee waiver, one should be 35 years of age or younger and either be a current Master/PhD student or have obtained a MD / PhD degree in the last five years

** For the Middle-income country list, please refer to the World bank classification

*** Members of Partner Organizations are entitled to a 25% discount on the Academia registration fee. Please contact the meeting secretariat for the discount code. For overview please refer to the Endorsement page of this workshop.

Cancellation policy

In case of cancellation the following refunds are applicable:

  • Cancellation before/on 8 January 2019: 50% refund (minus an administration fee of $ 40)
  • Cancellation after 8 January 2019: unfortunately, no refund will be made

Should you be unable to attend the conference, a substitute delegate is always welcome at no extra charge provided that a letter of authorization from the original participant has been received and the Conference Secretariat has been notified of the name of the substitute delegate at least one week prior to the start of the meeting. A statement (email/letter/fax) of your cancellation must be sent to Virology Education.

Group registration

For registration of groups larger than 5 persons, please contact the Conference Secretariat.

Media registration

In order to register as a media participant for the Workshop, the conference secretariat needs to receive:

  1. Proof of accreditation
  2. Valid identification (e.g. passport). 
  3. A letter from your editor/publisher stating the details of your assignment
  4. At least 3 previous written assignments in recognized outlets on hepatitis. If you are a freelance journalist, the assignments can be from different (recognizable) news outlets. Links to the online publications are accepted.
  5. The website of the publication(s)/ Blog(s) that will be featuring your story on this workshop

A free or reduced registration fee may apply for accredited media participants depending on availability. Preference will be given to credible print and online news sources. Please contact the conference secretariat for registration conditions. NB: Media is restricted to the written press. Recording on film or photo is not permitted without prior written permission from the conference secretariat.

We would like to receive a copy of your workshop report/ article once it is finalized. 
All credentials will be verified by the Organizing Committee of the Workshop. Media representatives are kindly requested to register by sending the above-mentioned information to info@virology-education.com.

Related meetings & events

For the organization of meetings and events with topics related to this workshop you are requested to contact the secretariat: 

Expert Medical Events
Biltstraat 106 
3572 BJ Utrecht 
The Netherlands 
P: +31 (0)30 230 7140 
F: +31 (0)30 230 7148 
E: info@virology-education.com 

Chamber of Commerce Utrecht, nr 30171841 – VAT Number NL809658380B01

Liability and Insurance

By registering for the conference participants agree that the organizers do not accept responsibility for medical-, travel- or personal insurance. Participants are advised to take out their own insurance policies.